CCTV and Privacy Policy
Haxby & Wigginton Youth & Community Association (HWYCA) has installed CCTV cameras at Oaken Grove Community Centre to:
- Deter anti-social behaviour,
- Enhance the safety of visitors, staff, and volunteers,
- Prevent damage to the property.
The use of CCTV is based on legitimate interests under Article 6(1)(f) of the UK GDPR, balancing the security of the premises with the privacy rights of individuals.
It is not the intention to capture sensitive data such as vehicle registration numbers and members of the public. The system does not use Automatic Number Plate Recognition (ANPR) technology.
The use of CCTV cameras is done so in accordance with the Data Protection Act 2017.
Legal Compliance
Our policy complies with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
A Data Protection Impact Assessment (DPIA) has been completed to ensure that the use of CCTV is proportionate, necessary, and minimises risks to individuals’ rights and freedoms.
To download our full CCTV Policy please click here.
Process for CCTV Subject Access Requests
Personal information can be requested under the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.
Requesting information is classed as a Subject Access Request (SAR). Individuals who wish to make a SAR, can make a request either in writing or verbally. HWYCA reserves the right to charge a fee of £10.00 for the processing of SARs if a request is manifestly unfounded, excessive or repetitive.
In order for HWYCA to ensure that information is only released to the appropriate individuals, identification checks may be needed. It may, therefore, speed up an individual’s request if they are able to provide proof of identification, such as a driver’s licence or passport.
Individuals can request footage of themselves only, and when doing so must confirm the following details:
- The place where the incident occurred;
- The date when the incident occurred;
- The time when the incident occurred.
SARs need to be sent to the Community Services Manager at Oaken Grove Community via email at info@hwyca.co.uk, or telephone on: 01904 769176.
HWYCA has 30 days to respond to a SAR from the date of receipt.
To download our Subject Access Request (SAR) Form please click here or email info@hwyca.co.uk.
Privacy Policy
Haxby & Wigginton Youth & Community Association (HWYCA) promise to respect the confidentiality of any personal data you share, or that HWYCA has access to, to keep it safe, and will always take every effort to protect your privacy.
HWYCA takes pride in being honest and openness and will always be clear how, when and why personal information will be collected and processed. HWYCA promises to never do anything with your details that you wouldn’t reasonably expect.